Prime Healthcare

HIM Tech II - Medical Records

Facility St. Clare's - Denville
Non Clinical Tech
Position Type
Full Time
Job Type


At Saint Clare's Health, our dedicated team of professionals are committed to our core values of quality, compassion, and community. As a member of Prime Healthcare, Saint Clare's Health is actively seeking new members to join its award-winning team!


Saint Clare's Health includes CMS 5-Star Rated hospitals and is an award-winning provider of safe, high quality, compassionate care, serving the communities of Morris, Warren and Sussex counties. Its network of hospitals and healthcare facilities include Denville Hospital, Dover Hospital, Behavioral Health Centers in Boonton, Denville, and Parsippany, and an Imaging Center in Parsippany, among other satellite locations. The hospitals have received multiple quality awards including Leapfrog “A” ratings for patient safety; Healthgrades recognition for orthopedic surgery, treatment of stroke, heart care, various surgical procedures, and more. For information, visit


Under the general direction of Manager/Director of Health Informatics, the Health Informatics Coordinator II accesses, inputs, and retrieves information, and solves problems using various computer systems. This position is responsible to verify and ensure receipt of all medical records upon patient's discharge, prep, scan and index the same. This person acts as the liaison for physician offices and other hospital staff and assists physicians and other medical personnel in achieving timely, accurate, and complete documentation practices. This position also analyzes the medical record for chart completion deficiencies, in accordance with regulatory requirements and Medical Staff Rules and Regulations. Also, Health Informatics Coordinator II assists medical staff member in their chart completion effort, but will carry out the suspension process if the medical staff member does not complete their records in a timely manner. This person also coordinates work flow on the EHR systems and processes. Performs quality monitoring and participates in activities to improve outcomes for the integrity of the electronic health record (EHR). Customer Service is integral to the position as the coordinator is also responsible for answering telephone calls and assisting visitors (including but not limited to physicians, patients and their family members), while maintaining confidentiality. This position is also responsible to assist with submission of OSHPD data, Cancer Registry reporting, Birth Certification process for newborns, Tracking of Newborn Screening samples and results etc. The Health Informatics Coordinator II will further support the department needs through assistance in any of analysis, Release of Information, or other duties as assigned.


Education and Work Experience
  1. Minimum Three years HIM experience in acute care setting required.
  2. Accurate alphabetic, numeric, and/or terminal-digit filing skills required.
  3. Working knowledge of medical terminology required.
  4. Knowledge of the State and Federal Regulatory requirements for medical staff documentation required.
  5. Knowledge of the State and Federal Regulatory requirements for HIPAA Privacy and Security required.
  6. Demonstrated advanced ability to operate a computer, multiple software applications, and other office equipment as necessary required.
  7. Experience in EHR platforms and software required.
  8. Experience with training in an EHR and/or documentation-related applications required.
  9. Knowledge of clinical informatics required.
  10. High School diploma or equivalent

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources. EEO is the Law:


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